Document Control

Procer

Abu Dhabi Dubai
Permanent
Full-time

18 days ago

Job DescriptionSIZE OF JOBJOB PURPOSE AND SCOPE:
To maintain and manage all important documents of CPE either for a particular project or the whole organization and assure that it is easily accessible and stored.JOB DIMENSIONS:
To work as a document controller and record keeper. Reports to the Lead Document Controller or his delegate as required.JOB DUTIES & RESPONSIBILITIES:Policies and Procedures:

Maintains and follows the CPE procedures for Documents & Records Management.
Works closely with Lead Document Controller and other team members to ensure correct, updated, and timely dissemination of information and assures that documents are easily accessible and stored.

Document & Records Management:

Coordinates all CPE activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Inputs document data into CPE standard registers and ensures that the information is accurate and up-to-date.
Generates various document control reports as required.
Makes sure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
Maintains updated records of all approved documents and drawings and their distribution clearly.
Maintains the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintains the files and control logs as required by the project.

Reporting:

Prepares weekly and monthly reports pertaining to Document & Records Management.
Attends regular monthly/weekly progress review meetings.
Covers the duties and responsibilities of the Lead Document Controller whenever they are delegated.

WORKING RELATIONSHIPS:INTERNAL:
Lead Document Controller and other team members, other Departments as required.EXTERNAL:
Subcontractors, Main Contractors, and Clients as required.DECISION-MAKING AUTHORITY:
LEVEL [ ]JOB SPECIFICATIONQUALIFICATION:

Bachelor or technical degree in administration, office management, or records management / 3-5 yr Degree.
Project Document control skills.
Minimum 3 years’ overall relevant experience; at least 3 years’ experience desirable in Oil & Gas project environment.
In-depth knowledge of Microsoft Office; Document Control Software (Documentum, OpenText, Directum, SharePoint).

MINIMUM WORKING EXPERIENCE:

Overall: [3-5] yrs.
Oil & Gas (Upstream): [2-3] yrs.
Middle East: [1-2] yrs.
Similar Position: [2-3] yrs.

OTHER HARD SKILL REQUIREMENT (TECHNICAL AND EDUCATION):

Project Document control skills.
Minimum 3 years’ overall relevant experience; at least 3 years’ experience desirable in Oil & Gas project environment.
In-depth knowledge of Microsoft Office; Document Control Software (Documentum, OpenText, Directum, SharePoint).

SOFT SKILLS (BEHAVIORAL):

Excellent communication and oral skills with a proactive attitude.
Capable of multitasking numerous projects at once and working within deadlines.

Procer

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