Admin Officer (UAE National )

• Provides administrative support to Operations Control on the day-to-day activities.
• Assist the operations in registration of jobs/samples in appropriates files
• Ensure all jobs are invoiced promptly and correctly.
• Answer phone calls and assist the customer appropriately.
• Preparation of monthly reports with respect to revenue and expenses
• Archiving of job files for long term retention as per company policies.
• Maintenance of Petty Cash account.
• Maintaining ethical level of confidentiality.
• Job registration ensure correct invoicing entity details are procured and input in BOSS (Back Office System Solutions).
• Verification of rates on the invoice against the quotations or per contracts agreed with client.
• Draft invoice to be prepared as per the rates agreed with the clients and subsequently finalize approval.
• Issue purchase orders to suppliers after obtaining necessary approvals. Ensure the PO & original invoice are dispatched to accounts in Head office to process payment.
• Dispatch of inspection/analysis reports & invoice to client via e-mail.
• Filing & label job files for archiving
• Monitoring of supplier rebates and invoice adjustments.
• Preparation and updating Operations/ Laboratory Monthly Revenue Report, unbilled revenue and to compute the accruals.
• Other administrative duties as assigned.

• Bachelor's degree in business administration, office management, or a related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Attention to detail and accuracy in work.

SGS