Office Administrator / Secretary

• Preparing letters, reports, memos, other documents required.
• Answering phone calls and directing them to appropriate parties or receives and forwards messages.
• Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.
• Create, transcribe and distribute meeting agendas and minutes
• File and retrieve project documents, records and reports.

• Supervise office drivers and coordinate their daily work
• Approve attendance for office drivers
• Manager the pick-up and drop-off of personnel and guests
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.

• Providing information from one department to another as requested.
• Execute any other duties as assigned by Supervisor.

• BS degree or equivalent in a relevant discipline

• 5+ years office administration background
• Excellent communication skills and Fluency in English
• Ability to work proactively in a professional, confident manner
• Ability to work under pressure and to tight deadlines

• Knowledge of office administration
• Ability to maintain a high level of accuracy in preparing and entering information

• Excellent interpersonal skills
• Team building skills
• Analytical and problem-solving skills
• Decision making skills
• Effective verbal and listening communications skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Effective written communications skills
• Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level
• Stress and time management skills

Pipecare Group