Facilities Assistant/Receptionist
Jones Lang LaSalle
- Dubai
- Permanent
- Full-time
- Greet and welcome visitors, ensuring a positive first impression
- Manage incoming calls and direct them appropriately
- Maintain an organized and tidy reception area
- Coordinate visitor access and issue visitor badges
- Provide high-quality customer service and assist with inquiries
- Assist with scheduling and coordination of meetings and appointments
- Manage incoming and outgoing mail, including sorting and distributing packages
- Maintain accurate records and files, including office supplies inventory
- Prepare and distribute internal communications, memos, and announcements
- Assist with travel arrangements and expense reimbursements
- Ensure meeting rooms are set up and equipped with necessary technology
- Assist with event coordination, including room bookings and catering arrangements
- Liaise with vendors and suppliers for office supplies and maintenance requests
- Coordinate office equipment repairs and maintenance
- Assist with access card management and security procedures
- Monitor and report any health and safety hazards or incidents
- Ensure compliance with workplace safety policies and procedures
- Conduct regular inspections of common areas and report maintenance issues
- Assist with emergency response protocols and evacuation procedures
- High school diploma or equivalent (additional education/training is a plus)
- Proven experience in a receptionist or administrative role
- Strong interpersonal and communication skills
- Excellent customer service orientation
- Proficient in using office software and equipment (e.g., Microsoft Office Suite, phone systems)
- Ability to prioritize and multitask in a fast-paced environment
- Attention to detail and strong organizational skills
- Understanding of basic health and safety regulations
I want to work for JLL.