Executive Secretary

• Provide comprehensive executive support, ensuring seamless management of the CEO’s calendar, priorities, and engagements

• Strategically manage complex scheduling, including internal leadership meetings, external stakeholder interactions, and travel planning

• Prepare high-quality reports, presentations, briefing notes, and correspondence on behalf of the CEO

• Act as a key liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-through

• Track strategic priorities, action items, and deliverables, ensuring timely closure

• Maintain strict confidentiality and handle sensitive information with utmost professionalism

• Provide structured administrative and coordination support to members of the Executive Committee

• Facilitate leadership meetings by managing logistics, preparing agendas, and documenting minutes

• Support in the preparation of business presentations, dashboards, and reports

• Ensure alignment and follow-ups across functions on key initiatives and decisions

• Oversee and manage day-to-day administrative operations of the Dubai office

• Coordinate with external vendors, facility management teams, and service providers

• Ensure smooth functioning of office infrastructure, supplies, and administrative processes

• Support onboarding and administrative requirements for employees based in Dubai

• Ensure adherence to local compliance and administrative standards

• Strong executive presence with excellent interpersonal and communication skills

• Exceptional planning, prioritization, and time management abilities

• High level of integrity, discretion, and confidentiality

• Detail-oriented with strong execution and follow-through capabilities

• Ability to manage multiple stakeholders and work under tight timelines

• Advanced proficiency in MS Office and presentation tools

• Bachelor’s degree in business administration or a related discipline

• 8+ years of experience in executive support roles, preferably supporting CXO-level leadership

• Prior exposure to multinational or cross-cultural environments will be an advantage

• Highly proactive and solution-oriented

• Professional, composed, and adaptable

• Strong ownership mindset with a high degree of accountability

Index Infotech