UAEN_ Personal Assistant | Corporate Services | Financial Services & Transformation

Al-Futtaim

  • Dubai
  • Permanent
  • Full-time
  • 1 month ago
Overview of the role:We are seeking a highly organized and detail-oriented Personal Assistant (PA) to provide comprehensive support to our senior leaders. The ideal candidate will possess exceptional organizational skills, be comfortable in a fast-paced senior management environment and demonstrate a high level of professionalism. This role requires managing multiple tasks efficiently while maintaining a positive and proactive attitudeWhat you will do:Agenda Management
  • Coordinate and manage the daily schedules of multiple senior leaders with precision.
  • Organize and schedule meetings, appointments, and events, ensuring smooth day-to-day operations.
  • Prepare senior leaders for meetings, providing all necessary materials and information
Correspondence Handling:
  • Manage incoming and outgoing communications, including emails, phone calls, and letters.
  • Draft, review, and edit correspondence, reports, and presentations with a keen eye for detail.
  • Prioritize and respond to urgent communications promptly and efficiently
Administrative Support:
  • Create high-quality documents, reports, and presentations using Microsoft Word and PowerPoint.
  • Handle travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless travel experiences.
  • Support the team with onboarding new employees, including preparing orientation materials and coordinating initial training sessions.
  • Manage office supplies and equipment, ensuring the office environment is organized and well-stocked
Confidentiality and Professionalism:
  • Handle sensitive information with the highest level of confidentiality and discretion.
  • Maintain a professional and courteous demeanor in all interactions with internal and external stakeholders

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