Administrative Coordinator - Stern School of Business - New York University Abu Dhabi - Abu Dhabi, UAE

• Provide comprehensive administrative support to Stern at NYUAD leadership, including preparation of correspondence, records, and documentation
• Manage calendars and schedules for senior leaders to ensure effective time management and meeting coordination
• Arrange travel, meetings, and event logistics, including venue booking, A-V support, and catering
• Coordinate meetings, video conferences, and prepare supporting materials
• Maintain electronic and physical filing and document management systems
• Act as a liaison between Stern at NYUAD, other NYU offices, and external stakeholders in Abu Dhabi and New York
• Handle inquiries, requests for information, and resolve routine and non-routine administrative issues
• Support departmental projects, monitor progress, and prepare reports for senior leadership
• Manage office operations, procedures, and administrative systems to improve efficiency
• Monitor departmental budgets, track expenses, process reimbursements, and reconcile invoices
• Support procurement, purchasing, and payment processes
• Assist with planning and execution of on-campus and off-campus events, including promotional materials and vendor coordination
• Support maintenance of career platforms, including creating job postings, generating reports, and ensuring data accuracy
• Perform general clerical and executive assistant duties as assigned

• Bachelor's degree
• Minimum of two years of experience in an administrative or executive support role
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to manage multiple priorities and tight deadlines
• High level of professionalism, discretion, and sound judgment
• Ability to work effectively within a complex, multinational academic environment
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and database tools

• Executive and administrative support
• Calendar and schedule management
• Budget tracking and expense management
• Event planning and coordination
• Office systems and process management
• Communication and stakeholder coordination
• Career platform data support

• Opportunity to support leadership at a globally recognized business school
• Exposure to international academic and professional environments
• Comprehensive benefits package within the UAE
• Professional growth within a world-class higher education institution
• Collaborative and multicultural workplace

• Provide comprehensive administrative support to Stern at NYUAD leadership, including preparation of correspondence, records, and documentation
• Manage calendars and schedules for senior leaders to ensure effective time management and meeting coordination
• Arrange travel, meetings, and event logistics, including venue booking, A-V support, and catering
• Coordinate meetings, video conferences, and prepare supporting materials
• Maintain electronic and physical filing and document management systems
• Act as a liaison between Stern at NYUAD, other NYU offices, and external stakeholders in Abu Dhabi and New York
• Handle inquiries, requests for information, and resolve routine and non-routine administrative issues
• Support departmental projects, monitor progress, and prepare reports for senior leadership
• Manage office operations, procedures, and administrative systems to improve efficiency
• Monitor departmental budgets, track expenses, process reimbursements, and reconcile invoices
• Support procurement, purchasing, and payment processes
• Assist with planning and execution of on-campus and off-campus events, including promotional materials and vendor coordination
• Support maintenance of career platforms, including creating job postings, generating reports, and ensuring data accuracy
• Perform general clerical and executive assistant duties as assigned

• Bachelor's degree
• Minimum of two years of experience in an administrative or executive support role
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to manage multiple priorities and tight deadlines
• High level of professionalism, discretion, and sound judgment
• Ability to work effectively within a complex, multinational academic environment
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and database tools

• Executive and administrative support
• Calendar and schedule management
• Budget tracking and expense management
• Event planning and coordination
• Office systems and process management
• Communication and stakeholder coordination
• Career platform data support

• Opportunity to support leadership at a globally recognized business school
• Exposure to international academic and professional environments
• Comprehensive benefits package within the UAE
• Professional growth within a world-class higher education institution
• Collaborative and multicultural workplace

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