Executive Secretary

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

• BA in any business-related field

• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

• Excellent interpersonal and multi-tasking abilities
• Strong sales, negotiation, and communication skills
• Pleasant and trustworthy

• Proven experience as executive secretary or
• Minimum 5 years of experience in the same role
• Driving License is mandatory.
• Arabic Speaking is an advantage.
• Nationality Preference: Any

• Excellent interpersonal and communication skills
• Excellent problem solving and Decision-making skills.
• To have an eye for detail in all aspects that the position requires
• To be a team player while having the ability to work unsupervised as required.
• Be organized and have the capacity to work under pressure and make deadlines.
• To be able to work flexible hours if so required

Makeen Properties