Tender & Bid Coordinator Arabic/English (Defense & Government) Abu Dhabi, UAE
Segula Technologies View all jobs
- Abu Dhabi
- Permanent
- Full-time
Location: Abu Dhabi, UAEJob DescriptionRole OverviewThe Tender & Bid Coordinator will be responsible for the end-to-end coordination of tender and bid activities. The role supports business development by monitoring opportunities, reviewing tender requirements, coordinating with local and international suppliers, and preparing compliant submission packages for management review.Key ResponsibilitiesTender Monitoring & Intelligence
- Monitor and extract tender opportunities from government and semi-government platforms in both Arabic and English
- Identify relevant opportunities aligned with company activities
- Maintain a structured pipeline of active and upcoming tenders
- Review tender documents and prepare concise executive summaries
- Highlight key technical, commercial, and compliance requirements
- Identify risks, constraints, and submission deadlines
- Contact and follow up with local and international suppliers
- Issue requests for quotation (RFQs) and request technical inputs
- Ensure timely receipt of compliant technical and commercial proposals
- Consolidate supplier inputs into structured proposals
- Draft, format, and compile technical and commercial submissions
- Ensure consistency, clarity, and full compliance with tender requirements
- Work closely with the Business Developer to align bid strategy and positioning
- Submit final documents for validation to Finance and senior management
- Incorporate internal feedback and finalize submission packages
- Maintain organized records of tenders, communications, and submissions
- Track deadlines and ensure on-time delivery
- Contribute to the continuous improvement of internal bid preparation processes
- Bachelor’s degree in Business Administration, Procurement, Engineering, or a related field
- 2 to 5 years of experience in tendering, procurement, or bid coordination
- Experience in the defense or government sector is preferred
- Fluency in Arabic and English is mandatory
- Strong organizational and analytical skills
- High level of autonomy and accountability
- Ability to manage multiple deadlines under pressure
- Excellent written communication and document formatting skills
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
- Autonomous and capable of managing full tender cycles with minimal supervision
- Responsive and able to react quickly to tight deadlines and supplier follow-ups
- Structured, with strong attention to detail and document quality
- Commercially aware, with a good understanding of pricing logic and supplier positioning
- Proactive, with the ability to anticipate issues and drive progress independently
- Reports directly to senior management
- Works in close coordination with Business Development