Receptionist and Admin Assistant

• Manage onboarding process for new vendors as per Air Products procedure.
• Ensure regional approved vendor and contractor list is always updated.
• Manage regional contracts administration.
• Responsible for regular updates of procurement reports such as Non-conformance, SSJ etc. while ensuring AP procedure is followed.
• Create and update procurement reports such as spend, savings, KPIs etc.
• Manage Procurement site.
• Issue RFQs and evaluate proposals as and when needed.
• Supports buyers during their leave.
• Manage office on a daily basis and perform a variety of administrative and clerical tasks.
• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure office area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Update calendars and schedule meetings.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

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