Subcontracts Administrator-Piping/Mechanical (site based)

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

• Ensure effective administration of all Piping and Mechanical subcontract packages, in alignment with project requirements, contractual terms, and company/ADNOC standards.
• Maintain strict contractual compliance by monitoring subcontractor performance against the approved scope, schedule, specifications, FIDIC conditions, and quality requirements.
• Coordinate closely with Piping/Mechanical subcontractors to track progress, resolve interface issues, and ensure alignment with project KPIs and construction priorities.
• Maintain comprehensive documentation and reporting, including progress reports, variations, claims, correspondence, approvals, and change orders, ensuring audit-ready recordkeeping.
• Support cost and risk management activities by validating variations, identifying risks, assessing cost impacts, and participating in dispute resolution or commercial discussions.
• Collaborate effectively with engineering, procurement, construction, planning, QC/QA, and project controls teams to ensure smooth execution of Piping/Mechanical works on site.
• Monitor subcontractor compliance with HSSE standards, ensuring all Piping and Mechanical activities are executed safely and in accordance with ADNOC and project-specific requirements.
• Contribute to timely delivery of Piping and Mechanical construction packages, supporting achievement of project milestones and maintaining client satisfaction.

• Administer all Piping and Mechanical subcontract packages, ensuring full compliance with contractual requirements, project specifications, and ADNOC/Client standards.
• Review subcontract agreements, scope of work, and technical documentation to ensure subcontractors clearly understand deliverables, responsibilities, and interface boundaries.
• Coordinate daily with Piping/Mechanical subcontractors on work execution, progress monitoring, manpower deployment, material availability, and issue resolution.
• Monitor subcontractor performance against project KPIs, productivity metrics, quality standards, and construction schedules; escalate deviations proactively.
• Verify and process subcontractor invoices, variations, claims, and change requests, ensuring alignment with contract terms and project controls.
• Maintain accurate documentation and correspondence, including progress reports, RFIs, approvals, NCRs, field change requests, and contractual notifications.
• Ensure subcontractors adhere to project specifications, engineering drawings, method statements, inspection test plans (ITPs), and quality requirements.
• Collaborate closely with engineering, procurement, construction, QA/QC, planning, and project controls teams to support smooth execution of Mechanical and Piping works.
• Identify risks related to schedule, cost, interfaces, or subcontractor performance, and support mitigation measures in coordination with project leadership.
• Participate in site coordination meetings, progress meetings, technical reviews, and commercial discussions with subcontractors and internal teams.
• Monitor HSSE performance and ensure subcontractor compliance with ADNOC and project-specific Health, Safety, Security, and Environment requirements.
• Assist in resolving disputes, gathering supporting documentation, preparing contractual responses, and coordinating with the commercial/contracts team.
• Review subcontractor method statements, plans, material submissions, and schedules for alignment with project requirements and target milestones.
• Support mechanical and piping works close-out activities, including verification of final quantities, completion documentation, as-built records, and final accounts settlement.
• Ensure audit-ready recordkeeping by maintaining a well-organized repository of all subcontract-related documents, approvals, and contractual communications.

• Bachelor's degree in Mechanical Engineering, Piping Engineering, Industrial Engineering, Quantity Surveying, Supply Chain, or a related technical/commercial discipline.
• 8+ years of experience in subcontract administration, contract management, or commercial roles within Oil & Gas, EPC, or large-scale industrial construction projects.
• Strong understanding of Piping and Mechanical construction activities, including isometrics, P&IDs, welding, fabrication, hydrotesting, and mechanical installation practices.
• Good knowledge of FIDIC contract conditions, procurement processes, and project execution procedures commonly used in EPC/EPCM environments.
• Hands-on site-based experience dealing with subcontractors, construction interfaces, scope control, and field-level contract administration.
• Proficiency in managing variations, claims, change orders, and subcontractor billing, with strong analytical and commercial interpretation skills.
• Familiarity with ADNOC standards, project specifications, and HSSE requirements for mechanical and piping construction works.
• Strong documentation, reporting, and record-keeping skills, ensuring contract files remain organized, accurate, and audit-ready.
• Proficient in software tools, including MS Office (Excel, Word), ERP systems (SAP / Oracle), and document control platforms.
• Excellent communication and negotiation skills, with the ability to interact effectively with subcontractors, vendors, and internal project teams.
• Ability to work under pressure in challenging site conditions, managing multiple subcontract packages and tight deadlines.
• Strong problem-solving and risk-identification abilities, particularly around schedule delays, scope changes, and subcontractor performance issues.

John Wood Group