Job Description:We are seeking a detail-oriented and proactive Administrative Assistant (Paralegal) to join our client's team in Dubai. This role is designed for a junior-level professional with 4–5 years of experience in the UAE, who has a strong understanding of various government authorities, free zones, and business-related processes. The role involves both office-based tasks and external coordination with government and private entities. Other responsibilities includes but not limited to:Assist clients with preparation, submission, and follow-up of required documentation for various legal and business-related servicesCoordinate with the legal team in preparing, reviewing, and processing client legal documents.Maintain accurate filing systems for legal and corporate documentation.Demonstrate knowledge in drafting and reviewing Memorandum of Agreement (MOA), including key information and clauses typically included in such documents.Draft and submit service requests, visa renewals, license renewals, and other government-related applications.Prepare and submit reports to management on client and company-related administrative matters.Manage interactions with various authorities, including but not limited to: DED (Department of Economic Development), ADWEA (Abu Dhabi Water & Electricity Authority), DLD (Dubai Land Department), Etisalat / Du, Police Department, Real Estate Companies / Business CentersHandle translation, attestation, notarization, and legalization processes for client documents.Assist with VAT or FTA registration and compliance procedures.Research and provide guidance on company setup, de-registration, and liquidation processes in the UAE.Make official payments on behalf of clients and ensure receipts and records are properly maintained.Support clients with queries on business operations, legal processes, and documentation requirements.Ensure timely renewals and submissions to avoid penalties or delays.Support the company in day-to-day administrative tasks, including paying bills, organizing records.Coordinate with external vendors and service providers when required.Perform other duties as assigned by management.RequirementsTo be considered for this role, you need to meet the following criteria:4–5 years of relevant administrative and paralegal support experience in the UAE.Strong understanding of UAE jurisdictions, laws, and procedures across multiple authorities (DED, ADWEA, DLD, Etisalat, Du, Police, VAT/FTA, etc.).Proficiency in drafting and understanding Memorandum of Agreement (MOA), including its structure, content, and legal requirements.Strong organizational and multitasking abilities.Excellent communication skills in English (Arabic is an advantage).Ability to draft, proofread, and manage legal and administrative documents.Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Must be comfortable with fieldwork (around 50% of duties will be outside the office).Professional demeanor with strong client-facing skills.To view other vacancies we have, please check our website ( ) and follow us on our social media accounts - / / /Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website.
