SECRETARY

• Sending and receiving corporate mail, sort and dispatch mails, keep mail records;
• Receiving and sorting incoming business correspondence from outside the office;
• Receiving and organize sending of correspondence through dedicated courier companies.
• Answering phone calls, screening and directing calls.
• Taking and relaying messages, registering incoming calls for the Company’s employees;
• Providing information to callers;
• Arranging for visitor reception, pass request;
• Greeting persons entering office, directing person to correct destination;
• Dealing with queries from public, customers and guests of the Company at reception;
• Monitoring visitor access and maintaining security awareness;
• Providing general administrative and clerical support;
• Preparing correspondence and documents;
• Receiving, sorting and directing mail and deliveries;
• Scheduling appointments, maintaining appointment diary either manually or electronically in the Client's system;
• Organizing conference and meeting room bookings, coordinating meetings;
• Preparing and serving soft drinks for the guests, customers and employees of the Company in day to day activity and before and during the meetings;
• Tidying and maintaining the reception area (personally and/or through dedicated cleaning contractor).
• Promoting safe behavior at all times;
• Ensuring that own actions plus those of the project team are conducted in accordance with the HSE management system;
• Developing the project Scope of Work in order to define the required deliverables;
• Ensuring that effective business controls are applied throughout the project and in accordance with stated requirements. Controls will apply to all HSE, commercial, financial, quality, integrity, and schedule issues;
• Responsible for the management of all project reporting, interface definition and management, plus liaison with Client project engineers.

• Bachelor's Degree;
• Proven 5+ years of work experience as a Secretary / Personal Assistant or similar role;
• Fluent level of English and Russian (written and spoken);
• Excellent communication skills, customer service orientation, information management, organizing and planning, attention to details, initiative, reliability, stress tolerance;
• Advanced level of Microsoft Office.

• Contract Duration: Long-term;
• Job Location: Abu Dhabi office, UAE;
• Starting date: ASAP.

Profile Middle East