Job DescriptionNationality Requirement: UAE National onlyAbout the RoleWe are seeking an experienced Executive Assistant to provide high-level, confidential support to the CEO's Office within a complex, fast-paced organisation.This is a senior support role requiring exceptional organisation, discretion, and strong business judgement. You will act as a trusted partner to the CEO's Office, ensuring the smooth flow of information, high-quality executive materials, and effective coordination across senior stakeholders.Key ResponsibilitiesRepresentation of the CEO's OfficeAct as the primary point of contact for the CEO's Office, maintaining professionalism, accuracy, and discretion at all timesRepresent the CEO's Office in interactions with senior leaders, board members, and external stakeholdersUphold the highest standards across all communications and deliverablesExecutive Office ManagementManage calendars, correspondence, and executive workflows to ensure priorities are metCoordinate reporting submissions across the business, ensuring accuracy and timelinessReview and refine executive reports, briefing notes, and presentations to a high professional standardGovernance & Delegation of AuthorityMonitor compliance with Delegation of Authority (DoA) frameworksReview submissions to ensure alignment with policy before CEO approvalMaintain accurate records of decisions, approvals, and supporting documentationBoard & Leadership SupportCoordinate board and executive committee meetings, including scheduling, materials, and follow-up actionsEnsure board packs and leadership presentations are concise, clear, and business-focusedTrack actions and resolutions to ensure accountability and deliveryStakeholder CoordinationAct as a central coordination point between the CEO's Office and internal functionsEnsure stakeholders are prepared and supported in delivering updates and submissionsProactively follow up on actions, decisions, and reporting deadlinesAdditional SupportUndertake additional tasks and projects as directed by the CEO's OfficeExperience & QualificationsThis role is open to UAE Nationals only.Minimum 5 years' experience supporting C-suite executives, ideally within a CEO's OfficeStrong experience with governance processes, reporting workflows, and DoA complianceProven ability to produce and quality-check executive-level reports and presentationsExcellent written and verbal communication skills in English (Arabic is an advantage)Advanced proficiency in Microsoft Office, particularly PowerPoint and ExcelBachelor's degree in Business Administration, Communications, or a related fieldKey CompetenciesProfessional representation and executive presenceHigh standards of reporting quality and attention to detailStrong governance awareness and compliance mindsetExceptional organisation and prioritisation skillsAbsolute discretion and integrityConfidence engaging with senior stakeholdersAbility to perform under pressure in a dynamic environment
