Office Girl \ Boy

Ajman Dubai
Permanent
Full-time

1 month ago

An Office Girl, often referred to as an Office Assistant, provides general administrative and clerical support to ensure the smooth functioning of an office environment. This role includes a variety of tasks, such as managing files, answering phones, greeting visitors, handling correspondence, and assisting with other administrative duties as needed. They also play a role in maintaining office supplies and equipment, and ensuring a clean and organized workspace.
Office Assistant Job Description [Updated for 2025]
Here's a more detailed breakdown of typical responsibilities:
General Administrative Support:
Answering phones and directing calls: This includes taking messages and providing basic information to callers.
Greeting visitors: Providing a welcoming and professional first impression to clients and other guests.
Managing correspondence: Handling incoming and outgoing mail, emails, and faxes.
Scheduling appointments and meetings: Coordinating calendars and booking meeting rooms.
Maintaining files and records: Organizing and updating both physical and digital documents.
Ordering and managing office supplies: Ensuring adequate stock of necessary materials.
Basic bookkeeping and data entry: Assisting with expense tracking and maintaining records.
Other Responsibilities:
Ensuring a clean and organized workspace: Maintaining the cleanliness and tidiness of the office, including workstations, meeting rooms, and common areas.
Serving refreshments: Providing beverages like tea, coffee, and water to staff and visitors.
Assisting with special projects: Supporting other team members with various tasks and projects as required.
Maintaining office equipment: Ensuring copiers, printers, and other equipment are in good working order.
Running errands: Performing tasks outside the office as needed.
Handling confidential information: Maintaining discretion and confidentiality in all tasks.

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