Document Controller
Archirodon
- Fujairah
- Permanent
- Full-time
- Document Management: - Organize, categorize, and maintain technical documents, including drawings, specifications, manuals, and reports, both electronically and in hard copy. - Ensure all documents are accurately labeled, indexed, and stored in accordance with company procedures and industry standards. - Implement document control procedures to track revisions, approvals, and distribution of documents
- Document Control System: - Utilize document control software to manage the lifecycle of technical documents, including creation, review, approval, and distribution. - Regularly update the document control system to reflect the latest revisions and ensure accessibility to authorized personnel. - Provide training and support to departmental staff on the effective use of the document control system.
- Quality Assurance: - Collaborate with the Quality Assurance team to ensure compliance with regulatory requirements and industry standards for document management. - Perform regular audits of the document control system to verify accuracy, completeness, and adherence to established procedures
- Communication and Collaboration: - Liaise with internal stakeholders, including engineers, designers, project managers, and other departments, to facilitate the exchange of technical documents and information. - Communicate effectively with external parties, such as clients, vendors, and regulatory agencies, regarding document-related inquiries and submissions.
- Continuous Improvement: - Identify opportunities for process improvement within the document control function and propose solutions to enhance efficiency and effectiveness. - Stay informed about advancements in document management technologies and best practices to drive continuous improvement initiatives. Qualifications: - Bachelor's degree in [relevant field] or equivalent work experience. - Proven experience in document control, preferably within a technical or engineering environment. - Proficiency in document management software (e.g., Documentum, SharePoint, Autodesk Vault) and Microsoft Office Suite. - Strong understanding of document control principles, including version control, metadata management, and change management processes. - Excellent organizational skills with a keen eye for detail and accuracy. - Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels. - Ability to work independently with minimal supervision and prioritize tasks in a fast-paced environment.
- At least 3-6 years of experience as Document Controller, preferably in construction industry
- Bachelor's or master's degree in any sector; it will be appreciated if there is an Engineering Degree
- Good knowledge of computer software programs such as, word processors, spreadsheet programs.
- Experience with MS Office, SharePoint, TEAMS etc.
- Data organization and filing knowledge.
- Experience in client portals such as ACONEX, SAP ARIBA, ESIDIS, VENUE etc. would be an advantage.
- Basic knowledge of rules for QA/QC checking of documents would be highly welcomed.
- Excellent English knowledge
- Knowledge of Wrench is a must.
- Display good interpersonal, communication and customer service skills (written and oral)
- Possesses organization and time management skills
- Can prioritize and execute tasks successfully and on time
- Display a team spirit, particularly in a multicultural environment