Mobilization Coordinator

John Wood Group

Abu Dhabi
Permanent
Full-time

1 month ago

Job Description:Wood is presently looking to hire a Mobilization Coordinator for our Abu Dhabi office. Below are more details about the position.Job ObjectiveRole will be responsible for preparing all related documents, follow up with the employees on their documentation status for Residency Renewals, New Joiner Medical, Visa cancellations, assist in the registration of national employees into the pension scheme (if applicable) and support all administrative tasks assigned within functionResponsibilities:Key accountabilities and responsibilities:

Receive and verify all visa documents from employees and document in correct order for processing
Closely and properly check all the documents are accurate as per checklist to process
Closely check all the guarantor documents are accurate and valid as per requirements
Type all documents properly and avoid any delay or rejection in visa/ government matters
Processing custom clearances for employees' shipments into the country
Prepare paperwork for new / renewal residency /driving license applications in a timely manner
Prepare paperwork new/renewal vehicle passes to client facilities in a timely manner
Collect applications and document paperwork for residency cancellations of employees and dependents if applicable
Keep accurate records of residencies, driving licences & accesses to client premises
Prepare all visa applications for employees visiting other countries
Processing of registration & deregistration of national employees with Social Security & required Ministry for the country as applicable
Assist and document Police reports for personnel & authorised dependents for damaged vehicles, lost site passes, lost passports, lost civil IDs etc.,
Maintain good relations with employees, line management & all associated external bodies
Take employees & families to airport upon demobilisation to ensure smooth exit from country

Qualifications:Qualifications:

Minimum Secondary school certificate Knowledge, skills and experience
Min 3 years experience in similar position
Ability to manage multiple tasks and priorities in a fast-paced environment
Applicants should have strong communication skills in both Arabic & English (Writing & Speaking)
Knowledge on Labor law most importantly on Immigration rules and regulation
Excellent typing skills in both English and Arabic
Good computer skills (MS Office)
Attention to detail
Knowledge of all government related website functioning Personal attributes
Excellent networking and interpersonal skills
Report writing and presentation skills
Planning and organizing skills
Organizational awareness
Timely handling and tracking of files on a case by case basis
Good understanding of protocols and procedures to be compliant with regulations and requirements

About Us:Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.Diversity StatementWe are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

John Wood Group

Apply Now