Project Coordinator

• Own day-to-day project coordination across internal teams, vendors, and client stakeholders using Avertra’s agile delivery framework (MiFlow) and other project-specific methodologies as needed
• Support Project Managers and Delivery Leads in executing IT and digital transformation projects, ensuring alignment with timelines, budget, and scope
• Coordinate and facilitate meetings and ceremonies including sprint planning, demos, retrospectives, and client status calls, with clear agendas, follow-ups, and outcomes tracked via MoMs and action logs
• Track and manage project documentation including:
• Minutes of Meeting (MoMs)
• Action items and task assignments
• Dashboards, timelines, and delivery milestones
• Risks, blockers, dependencies, and change requests
• Use project management tools such as Jira, Aha!, Confluence, Microsoft Project, and Excel to manage progress, visualize workstreams, and maintain traceability across all phases of the project lifecycle
• Prepare project performance and financial reports, supporting monthly invoicing by gathering timesheets, verifying against contract/SOW terms, and collaborating with the accounting and legal teams
• Communicate with client stakeholders to capture requirements, provide updates, and ensure feedback loops are closed in a timely manner
• Coordinate with vendors and third-party providers to ensure deliverables are on track, documented, and escalated when necessary
• Follow up on pending tasks, deliverables, and open items to ensure accountability and avoid delays across internal and external teams
• Support testing, demo readiness, and user acceptance testing (UAT), including coordinating logistics, managing test scripts, and aligning internal teams to delivery priorities
• Maintain and improve project templates, trackers, and processes to drive operational efficiency and standardization across the delivery organization

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