Logistics Coordinator

Dubai
Permanent
Full-time

1 month ago

Based in JAFZA, the Logistics Coordinator supports the smooth flow of inbound and outbound logistics for a medical devices company. The role involves coordinating with internal teams and external partners to manage shipments, ensure compliance with regulatory requirements (including MOH, Customs, and JAFZA), and maintain accurate documentation. Responsibilities include inventory tracking, vendor communication, permit handling, and adherence to GMP and quality standards across all logistics operations.At DNA Recruitment, we carefully review all applications and aim to contact every suitable candidate within max. 5 working days. If you don't hear from us, please consider your application unsuccessful on this occasion.Logistics Coordinator – Job Responsibilities:

To ensure the implementation of the quality management system established in the Logistics department.
To confirm the stock maintenance of the raw materials as per the manufacturing schedule.
Coordinate and collaborate with other departments, for example, but not limited to the Warehouse, production, and team.
To ensure that the received raw materials/Packing materials are within the specification and approved vendor.
Support the QA and QC team once needed, mainly with communication with the service providers related to the inbound/outbound of materials.
Collaborate with RA for any registration is needed (Admin/Logistics)
To ensure the training of relevant staff (Logistics members) and the proper implementation of the standard operating procedures in the workplace.
To confirm that the procedures for incoming and outgoing materials from the manufacturing facility are followed.
Negotiate contracts and service level agreements for third-party suppliers and/or service providers. Related to the warehouse.
Work with multiple customers to ensure that all inbound and outbound requests have been booked in a timely manner
To obtain quotations from different forwarders/ service providers for the best selection.
Work with suppliers and customers to confirm that all expedited loads are booked for the requested timelines
Continually track and update shipment status to customers
Attends to Dubai Customs requirements and other government entities, for example, but not limited to SIRA/MOH/FANR/JAFZA, and others.
Fully responsible for the export/import permits of shipment with MOH/other government authorities.
Resolve any issues that may arise during the shipping or receiving process
Monitor and track the flow of goods into and out of the warehouse
Ensure that proper paperwork requirements for all shipments and deliveries are prepared in an accurate and effective manner
Coordinate with warehouse staff and other departments as required, on shipment times and deliveries.
Follow up with our custom broker/agents on any documentation that is required when orders are placed.
Follow and practice all GMP's protocols as they relate to the logistics team and work in accordance with all Health and Safety policies and procedures to maintain a safe work environment
Adhere to all company policies/procedures and regulatory compliance procedures.
To manage the overall supply chain / Logistics operations as assigned by the Supervisor or Manager.
Create and maintain purchase, sales, and Freight booking confirmations.
Prepare and review the standard operating procedures in compliance with the quality management system for supply chain management.
Place the POs and communicate them with the service providers, in addition to using the required software for archiving and traceability

Logistics Coordinator – Job Requirements:

Bachelor's degree in Logistics, Supply Chain Management, or a related field.
Minimum 3 years of logistics or supply chain experience, preferably in the medical devices or pharmaceutical industry.
Experience working in JAFZA and familiarity with Dubai Customs and free zone regulations would be an asset
Fluency in English

If you’re a proactive logistics professional with a solid understanding of compliance and supply chain operations, we'd love to hear from you. Apply now to take the next step in your career. Apply now!DNA consultant in charge of this requisition:Agnieszka Opajdowska-ŚpiewakEMEA Recruitment ConsultantApply for this positionFirst Name *Last Name *Email *Phone (including country code) *Sex *Nationality *Country of Residence *Your Current Role *Your Current Monthly Salary *Your Desired Monthly Salary *Upload CV/Resume *Drop files here or click to uploadMaximum allowed file size is 5 MB. Allowed Type(s): .pdf, .docxCover LetterBy using this form you agree with the storage and handling of your data by DNA FZ LLC, as well as to receive an information about our Career Advancement Program by email. *

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