Admin Assistant
- Sharjah
- Permanent
- Full-time
Department: Finance & Administration
Location: Sharjah
Reporting To: Head of FinancePurpose of the Role:We are seeking a highly organized and proactive Admin & HR Assistant to provide comprehensive administrative and HR support. This role plays a key part in ensuring smooth coordination across departments, effective communication with internal and external stakeholders, and maintaining high standards of office operations, hospitality, and HR practices.Key Responsibilities:Administrative Duties:
- Draft and type correspondence, reports, and documents as needed.
- Manage and maintain incoming/outgoing correspondence registers.
- Organize and maintain physical and digital filing systems.
- Coordinate travel bookings and calendar management for the Chairman and executive team.
- Draft minutes of meetings and follow up on assigned tasks.
- Act as liaison for internal departments, group companies, and external service providers.
- Maintain office equipment, inventory, and ensure smooth daily operations.
- Welcome visitors, manage calls, and provide front-office support.
- Support the upkeep and coordination of the Sharjah office and assist in private office tasks.
- Maintain employee records and manage staff leave schedules.
- Coordinate new employee onboarding and conduct initial orientation.
- Manage staff passport movement and HR document distribution.
- Minimum 5 years of experience in the similar field.
- Strong communication and interpersonal skills.
- High attention to detail and organisational abilities.
- Proficiency in MS Office and standard office equipment.
- Ability to multitask and maintain confidentiality.