Admin & HR Coordinator
- Dubai
- Permanent
- Full-time
- Manage day-to-day office operations in the factory.
- Ensure smooth and efficient administrative support to the management.
- Monitor and streamline administrative processes for increased efficiency.
- Oversee the management and scheduling of executive calendars, meetings, and events.
- Handling travel arrangements.
- Ensure timely handling of executive communications, including emails, phone calls, and reports.
- Processing invoice.
- Handling customs clearance.
- Preparation/ drafting and management of staff employment contracts.
- Health insurance: registration of the employees and renegotiate every year the contract and coverage.
- Time and attendance management (holidays, sick leave, and other absences).
- Payroll: prepare and send the payroll and verify the payslips.
- Visa renewal: for the employees who need a Visa.
- Recruitment activities.
- Training and development of the employees.
- Internal HR projects and processes. To be able to participate in the internal HR processes and other HR related projects.
- Employee Relations & Support: Act as the primary HR contact for employees, fostering strong relationships, addressing concerns, and ensuring timely responses to queries.
- HR Policy & Compliance: Drafting the required SOPs related to HR. In addition, implement and monitor adherence to HR policies, manage grievances and disciplinary actions, and ensure timely resolution of issues through proper channels.
- Records: Maintain accurate employee records in the HR system, conduct monthly data audits, and ensure all documents are valid and securely stored.
- Oversee the procurement of office supplies and the maintenance of equipment.
- Manage vendor relationships and contracts for office services.
- Maintain a safe, organized, and conducive work environment.
- Implement and maintain office policies and procedures.
- Ensure compliance with local regulations and corporate policies.
- Act as the primary liaison between the company's management and the factory team.
- Foster effective communication and collaboration between various departments.
- Handle any escalated issues or challenges related to administrative support.
- Identify opportunities for process improvement within the factory.
- Implement best practices and innovative solutions to elevate administrative functions.
- Stay updated with the latest office management trends and tools.
- English fluency.
- Bachelor’s degree, preferably in administration or a related field.
- 2-5 years of relevant experience in a similar role.
- Experience of working in the free zone.
- Exceptional organizational, communication, and multitasking skills
- Ability to handle sensitive information with discretion and professionalism.
- Strong decision-making and problem-solving skills.
- Knowledge of the local business environment and regulations is a plus.
- Detail-oriented with a proactive mindset.
- Collaborative with strong interpersonal skills.