Admin Team Lead

Dubai
Permanent
Full-time

22 days ago
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Job PurposeWe are seeking a highly organized, detail-oriented, and experienced Administration to oversee the smooth day-to-day operations of our offices and showrooms. This role is crucial in ensuring operational efficiency, service excellence, and compliance with local regulations, while also fostering a collaborative and high-performing work environment.Duties and Responsibilities:

Managing day-to-day functioning of offices and showrooms
Overseeing the set-up of new office and/or office relocations
Ensuring delivery of all 3rd party services according to SLAs & KPIs, with a strong emphasis on quality, efficiency and cost -cost-effectiveness.
Participating in the preparation of the administration budget, monitoring financial performance against budget and identifying cost optimization opportunities.
Preparing and maintaining reports and MIS
Supporting HR department with onboarding and offboarding, including attending immigration and labor office issues, insurance
Staying informed on and updating management about new rules and regulations related to labor, immigration, free zone, RTA, DDA, DM, DED etc. issued by local govt. authorities
Managing building operations, including security, maintenance & repairs at relevant locations
Drive continuous improvement in service delivery, proactively resolving bottlenecks to maintain smooth daily operations.
Organizing & planning events and team building activities
Management of travel desk (visa, ticketing, hotel booking)
Developing and implementing policies and procedures for areas of responsibility
Providing adhoc support and assisting in special projects across the department as needed
Foster a culture of service excellence, ethics & accountability across administrative support teams

Skills required

7-10 years of progressive experience in administrative operations,
Proficient in MS Office Suite (word, excel, PPT, outlook)
Proven ability to manage vendor relationships & negotiate service contracts.
Process mapping and optimisation
Ability and commitment to deliver to strict deadlines without compromising quality
A natural aptitude for mathematics and statistics
Ability to think analytically, critically, and logically
Attention to detail and zero error

Qualifications:

Bachelor's degree in Business Administration, Management, or a related field.
Professional certifications in Facilities Management, Administration, or Project Management will be an advantage.

Milele