Customer Operations Officer

GMG

  • Dubai
  • Permanent
  • Full-time
  • 1 month ago
Who we are:GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCainJob SummaryGMG is seeking a detail-oriented and proactive Customer Operations Officer to manage the full order-to-delivery lifecycle across our wholesale customer accounts. This role is pivotal in ensuring operational efficiency and delivering a seamless customer experience through accurate order processing, shipment coordination, and cross-functional collaboration.The ideal candidate will bring strong expertise in order management, export coordination, and advanced Excel-based reporting. Experience working with SAP/ERP systems and a background in the retail or FMCG industry is preferred.Key ResponsibilitiesOrder Management & Fulfilment
  • Manage end-to-end order processes for both local and export wholesale accounts, including pre-season and in-season orders.
  • Handle pre-booking, PTL (Partial Truck Load), and regular order types while ensuring accurate documentation and shipment tracking.
  • Generate Pro Forma Invoices, packing lists, and all necessary shipping documentation for smooth order execution.
Shipment Coordination & Export Support
  • Track inbound and outbound shipments and maintain clear, up-to-date records.
  • Register and manage Certificates of Origin through the Chamber of Commerce portal.
  • Liaise with Finance to provide complete LC (Letter of Credit) documentation and ensure timely dispatch.
  • Share shipping documents (invoice, packing list, AWB, export documents) with customers for customs clearance.
Customer Service & Reporting
  • Prepare ATP (Available to Promise) stock lists, replenishment orders, and delivery schedules aligned with customer expectations.
  • Respond to customer queries regarding order progress, delays, and fulfilment status.
  • Generate customer-specific reports, including sales tracking, stock status, and delivery summaries on a daily/weekly basis.
Cross-Functional Collaboration
  • Work closely with Sales, Logistics, Finance, and Operations teams to streamline fulfilment flows and resolve any order-related issues.
  • Contribute to continuous process improvements by identifying operational gaps and recommending enhancements.
Qualifications and SkillsEducation
  • Bachelor’s degree in Commerce, Business Administration, or a related field is required.
Experience
  • 2–6 years of experience in customer operations, sales coordination, or export order management.
  • Prior experience within the retail industry and/or GCC region is a strong advantage.
Skills
  • Proficient in Microsoft Excel (pivot tables, formulas, data analysis – certification is a plus).
  • Working knowledge of SAP/S4 and ERP systems for order and inventory management.
  • Strong understanding of export documentation and shipping processes.
  • Excellent organizational, communication, and time management skills.
  • High attention to detail, with the ability to multitask and prioritize under pressure.
  • Analytical thinker with a solutions-oriented mindset and a passion for process excellence.

GMG