SECRETARY CUM PURCHASER

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments with suppliers for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations required.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Provide support and assistance to other team members as needed.
• Ensure materials purchased are according to company’s SOP.
• Responsible for requisition process for new product, from sourcing, negotiating quotations, renew and discontinue contract with supplier.
• Evaluate supplier core competencies and competitiveness to meet business objectives and achieve sustainable relationships with suppliers.
• Keep all the internal forms and suppliers’ documents (Vendor File) up to date.
• Liaise with Storekeepers to maintain minimum stock of raw materials.
• Raise daily PO to General Manager for approval and Issue PO for warehouse requirements efficiently.
• Update price in system and record to price list file (excel).
• Conduct research and provide administrative support to various projects, as assigned related to admin & purchasing.
• Negotiate prices and terms with suppliers maintaining quality aspects.

• Bachelor Degree in relevant functional discipline
• Knowledge of ERP System
• Experience in L/C documentation & manufacturing / trading industry will be an advantage
• Proficient in English
• Age requirement is 33 years old and above
• Able to work in a team as well as independently
• Computer literate, with knowledge in Microsoft Office
• A team player with excellent interpersonal and analytical skills, creative and resourceful
• Initiative and possesses drive, focus and work well under pressure to meet fast changing requirements and expectations
• Proven negotiation and facilitation skills
• Analytical, data driven approach with attention to detail

NADIA Global