Administrator – System Integration – Dubai

• Provide administrative support and coordination to the SI department.
• Devising and maintaining office systems, including data management and filing.
• Engage with relevant parties to arrange travel, visas and accommodation for freelance / full-time labour.
• Dealing with incoming emails, calls corresponding on behalf of the SI team.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Assisting and preparing response to RFP's.
• Creating PO's and submitting them to suppliers.
• Working with suppliers, managing updating suppliers pricing.
• Document control – managing - uploading documenters to client portholes / web servers.
• Managing crew schedules / labour costs (per-project basis).
• Organising and attending meetings with project teams, keeping notes / to-do lists for project managers to follow up.
• Carrying out specific projects and research on suppliers / clients.
• Assisting with project related P&L’s.
• Making decisions and delegating work to others in the manager’s absence.
• Being involved in decision-making processes.
• Preparing and responding to PQQ.
• Supporting projects teams on/off site.
• Implement and supervise Standard Operating Procedures (SOPs).

• Attend company and departmental meetings as required.
• Deputise for other team members as necessary
• Support the other CTME teams in collating documentation/data for bidding and marketing.
• Maintain a freelance database of additional personnel.
• Record keeping and general administrative duties as required.
• Author and undertake training for company personnel and clients.

• Experience of research and presentation skills.
• Excellent communication and interpersonal skills. Communicates in a positive and inclusive manner always demonstrating respect towards others regardless of job level.
• Structured, Methodical working practices.
• Strong attention to detail, data management and quality of work.
• Fluent in English, written & spoken.
• Flexible to work based on the requirements of the live event industry.
• Willingness to work independently and unsupervised or in a collaborative manner as part of a team.
• Willingness to share knowledge and expertise amongst the team and other members of staff.
• Able to deputise and/or provide coverage when requested.
• Good understanding and applicability of H&S requirements and practices.
• Participate in training as directed.
• Willing to work outside of the UAE on projects in the GCC and beyond.
• Ability to deliver superior service and build lasting relationships by demonstrating the Company's Core Values: Do Right, Embrace the Possible, Be Fearless, 1+1=3, and Deliver the Wow.

Creative Technology