Executive Assistant
Caliberly
- Dubai
- DH 6,000 per month
- Permanent
- Full-time
Duties and ResponsibilitiesBeing the point of contact for general communications with their boss.
Answering calls and routing them to the right person.
Making travel arrangements for the chairman and keeping track of their itineraries.
Planning and scheduling meetings of the chairman.
Recording the meeting (if required).
Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
Compiling expense reports of the chairman.
Handling memos, reports, invoices, and related documents, including sensitive information.
Keeping confidential information.
Screening visitors and deciding if they should be allowed to meet with the chairman.
Going through the incoming documents (memos, invoices) and redistributing them.
Office duties such as sourcing office supplies and handling the filing system.
Handling and redistributing faxes and emails.
Providing complete administrative support for the boss.
Managing and recording the supply needs of the chairmans office.
Acting as a virtual assistant.
Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.
Bring more experience, tactical thinking, and proactivity when it comes to coming up with solutions to complex problems.
It might also have to travel with the boss to assist with tasks during the trip.