Admin Assistant

• Schedule Admin Projects meeting, coordinate and prepare MOM, progress reports and presentations. Process all CAPEX related transactions in the system (SAP).
• Arrange all Admin meetings and prepare MOM.
• Coordinate and fulfil all requirements for Shared Service Projects.
• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices, and Company Code of Practices.
• Maintain and monitor services provided through Service Contracts, and provide the feedback to Procurement Unit (Housekeeping, indoor plant maintenance, etc.)
• Ensure the implementation and compliance with contractual obligations related to administration unit. Follow up with contractor and provide necessary guidance and control as necessary.
• Ensure provision of quality general services in a cost effective and timely manner through effectively managing mail, facilities, security, archiving, reception, drivers, and other administration activities.
• Maintain the fixed assets policy of the company, supervise implementation, and ensure proper recording, movement, and disposal of assets.
• Ensure that staff are provided with necessary tools and facilities for proper execution of their duties.
• Ensure effective utilization and consumption of these resources.
• Oversee and ensure the provision of office furniture/equipment & supplies on a timely manner.
• Coordinate and collaborate with all Admin staff for daily tasks prepare the report for Administration Manager.

• Minimum 2 years’ experience in same field
• Proficient in MS OFFICE, SAP
• Excellent Business written and verbal Communication (Arabic & English).
• High numerical skills and reporting capabilities
• Solid understanding Service level agreements.
• Knowledge in dispute resolution and mediation techniques
• Excellent skills in organizing projects and managing resources, internal and external.

Sundus Recruitment Services