Office Manager & Executive Assistant

MSI Group View all jobs

  • Dubai
  • Permanent
  • Full-time
  • 10 days ago
Job Title: Office Manager & Executive AssistantDepartment: AdministrationReports To: CEOJob Summary:We are seeking a highly organized and motivated individual to serve as our Office Manager & Executive Assistant. In this dual role, you will be responsible for ensuring the smooth day-to-day operations of our office while providing dedicated administrative support to the CEO. The ideal candidate is a proactive problem-solver with exceptional communication skills and a strong ability to multitask.Responsibilities:Office Management:Manage all aspects of office administration, including ordering supplies, maintaining equipment,mainitaingin internal office phone system and coordinating vendors (e.g., cleaning etc).Liason with building management on issues related to elevator,plumbing ,lighting,heating etc.
Oversee and organize office space, ensuring a clean, efficient, and welcoming environment.
Greet visitors at front desk and notifying host on arrival
Handle incoming and outgoing mail and deliveries including bill payments
Manage office budget and track expenses.
Manage all travel arrangement for Staff & home leave for their families including hotel/airline/transport reservations
Assist with the planning and coordination of company events and meetings.
Implement and maintain office policies and procedures.
Support in onboarding of new employeesCEO – Executive Assistant:Provide comprehensive administrative support to the CEO, including managing calendars, scheduling appointments, and coordinating travel arrangements.
Prepare presentations, reports, and correspondence on behalf of the CEO.
Assist with errands or tasks for the CEO and visiting board members as required.
Act as a liaison between the CEO and internal/external stakeholders.
Maintain confidentiality and discretion in all matters.Qualifications:Proven experience as an Office Manager, Administrative Assistant, or similar role (3+ years).
Experience supporting C-level executives is highly preferred.
Strong organizational and time management skills with the ability to prioritize effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
High school diploma required; Associate's or Bachelor's degree preferred.

MSI Group