Admin Assistant and Secretary

Dubai
Permanent
Full-time

2 days ago

We are seeking a highly organized and proactive Admin Assistant and Secretary to join our team in Jebel Ali Dubai, UAE.This role is pivotal in ensuring the smooth operation of our office environment and supporting our executives in their daily tasks. As an integral part of our team, you will have the opportunity to contribute to various administrative functions,In this position, you will engage with multiple departments, gaining exposure to different facets of our business.As you take on various responsibilities, you will also have the chance to enhance your problem-solving skills and learn about project management.Admin Assistant Role and Responsibilities include but not limited to following:

Responsible for maintenance and update of HR administration system and databases
Monitor passport and visa expiry for employees and Directors of the company
Knowledge in trade license renewal and other necessary government permits
Coordinate directly with the HR and Admin Head with regard to visa requirements or processing of new employees and other PR related activities in compliance with UAE labour
Recruitment- placing ad, shortlisting CVS, coordinating for the interview until the final selection

Secretary Role and Responsibilities include but not limited to following: * Travel arrangements, which includes flight, visa applications and hotel bookings for staff and Management

Encoding/ Creating Packing List/ Proforma Invoice
Assist the Sales Team in making the quotation, contracts, tenders, etc
Contacting various suppliers to get quotations for different needs (spare parts for fleet and machine/ office suppliers/ etc

Bayt

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