Executive Secretary / Executive Assistant

• Manage and prioritize the executive’s calendar, schedule meetings, and coordinate appointments.
• Draft, format, and proofread emails, letters, reports, and other business correspondence with precision and professionalism.
• Ensure all written communication is clear, grammatically correct, and aligned with company standards.
• Handle incoming and outgoing emails on behalf of the executive, ensuring timely and appropriate responses.
• Maintain and organize confidential files and documents, both digital and physical, in a secure and structured manner.
• Oversee document control procedures, including version control, archiving, and retrieval.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements, hotel bookings, and itineraries when required.
• Serve as the main point of contact between the executive and internal/external stakeholders.
• Perform other administrative duties as assigned to ensure smooth daily operations.

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