Job ID: JPC-4335Job title: Senior Executive Management AssistantContract duration: 12 Month and renewableWork location: Abu DhabiEducational qualification: BachelorExperience: Minimum of 10 years’ experience.Languages: Proficiency in Arabic and English (Verbal & Written).The principal responsibilities of the Senior Executive Management Assistant are to:
Answer telephone calls on behalf of the Chief.
Address queries and take messages or redirect them to relevant employees.
Take dictation from the Chief to prepare letters and/or self-correspond.
Prepare memorandums and circulars on behalf of the Chief Office as directed.
Administer emails with requests or clarifications on behalf of the Chief Office, obtain approval from the Office where necessary and respond.
Prepare and/or proofread and format layout and design of reports/documents on behalf of the Chief.
Send and receive faxes on behalf of the Chief Office and arrange distribution.
Receive paperwork for approval of the Chief.
Coordinate distribution of documents to and from the Chief office, log and follow up as required.
Attend to visitors to the Chief Office.
Organize company meetings both internally and externally as directed by the Chief.
Translate circulars and official documents from English to Arabic and vice versa.
Organize travel and accommodation arrangements for the Chief as directed.
Prepare and control stationery orders and kitchen supply orders on behalf of the Chief Office.
Maintain and balance petty cash on behalf of the Chief Office.
Maintain files and documents.
Ensure to comply all Business Continuity Management requirements.
Performs other similar or related duties as and when assigned by Chief.
