Recruitment Coordinator | Waldorf Astoria Dubai Palm Jumeirah

• Responsible for the coordination of shortlisting and interview set-up, including finalizing the schedule, calling candidates, sending invites and liaising with Recruitment Team.
• To be responsible for the entry and integrity of applicant information and being the first point of contact for all applicant enquiries
• Conducting initial screenings or pre-interview assessments to evaluate candidates' qualifications.
• Handling administrative tasks such as drafting job descriptions, posting job openings on various platforms in a timely manner and are up to date.
• Working alongside Human Resources to ensure the onboarding process is completed accurately in a timely manner.
• Ensuring a positive candidate experience throughout the recruitment process.
• Responding to candidate inquiries and providing information about the company and the recruitment process.
• To promote best practice throughout the recruitment process and actively seek candidate feedback to improve the candidate experience.
• Keeping track of candidate progress through the recruitment process and updating relevant databases or systems.
• Ensuring compliance with relevant laws and regulations regarding recruitment and hiring practices.
• Maintaining accurate and up-to-date records of recruitment database, activities, including candidate information, interview notes, reference check and other documentation.
• Implementing best practices and innovative solutions to streamline recruitment activities.
• Staying updated on industry trends and emerging recruitment technologies.

• Minimum 2–4 years of experience in a luxury or ultra-luxury hotel environment, with proven exposure to HR/recruitment operations.
• Proven experience supporting end-to-end recruitment activities, including interview coordination, candidate communication, and recruitment administration
• Strong understanding of recruitment processes within a service-driven or hospitality environment, with awareness of operational hiring needs
• Excellent organizational and time-management skills, with the ability to manage multiple requisitions, interview schedules, and priorities simultaneously
• High level of attention to detail to ensure accuracy of candidate records, interview documentation, and recruitment data
• Confident and professional communication skills, both verbal and written, with the ability to engage positively with candidates, Hiring Managers, and Department Heads
• Genuine passion for hospitality and people, with a strong commitment to delivering a consistent, high-quality candidate experience
• Ability to act as the first point of contact for applicants, demonstrating professionalism, warmth, and brand representation at all times
• Experience using Applicant Tracking Systems (ATS), preferably Taleo, with confidence in maintaining data integrity and recruitment reporting
• Strong sense of confidentiality, discretion, and integrity when handling sensitive candidate and employee information
• Working knowledge of recruitment compliance, employment legislation, and best practices, particularly within the hospitality sector
• Ability to work effectively in a fast-paced, operational environment while remaining calm, organized, and solution-focused
• Proactive mindset with a willingness to suggest improvements to recruitment coordination, candidate experience, and administrative processes
• Strong teamwork skills, with the ability to collaborate closely with the Recruitment Team and support broader Human Resources initiatives

• Previous experience working in high volume Recruitment operations in a luxury hotel.
• Proficiency in other languages will be considered an advantage.

Hilton