Operations Executive

• Ensure compliance with Dubai Customs regulations for both export and import processes.
• Clear and manage VAT shipments efficiently and accurately.

• Coordinate and manage the booking of air cargo flights, ensuring timely arrangements and adherence to all relevant procedures and regulations.

• Lead negotiations with airlines to secure favourable terms and agreements for air cargo transportation, optimizing cost-efficiency and service quality while ensuring alignment with company objectives and industry standards.

• Execute Bills of Entry (BOE) documentation accurately and efficiently, ensuring compliance with customs regulations and facilitating the smooth clearance of cargo shipments.

• Coordinate and oversee the efficient execution of Air Waybill (AWB) processes at Calogi, ensuring seamless communication and compliance with regulations among internal teams, carriers, and customers.

• Utilize Fresa software for tracking and managing shipments, ensuring all data is accurate and up to date.
• Familiarity with Mirsal 2, Montaji, and VCIE systems for efficient documentation and clearance processes.

• Prepare and manage essential documents including Certificate of Origin (COO), Invoice, Packing List, and other required paperwork.
• Verify and validate all documentation for accuracy and completeness.

• Liaise with internal teams and external stakeholders to coordinate shipments, resolve issues, and ensure smooth logistics operations.
• Communicate effectively with suppliers, clients, and customs authorities to facilitate clearance and resolve any disputes.

• Provide leadership and guidance to junior staff members, ensuring they are well-trained and updated on the latest customs regulations and procedures.

• Use Excel to analyze data, generate reports, and provide insights to the management team for decision-making.

• Strong leadership skills with the ability to guide and motivate a team.
• Proven experience in managing customs clearance and VAT shipments.
• Expertise in Dubai Customs export and import programs, Mirsal 2, Montaji, and VCIE systems.
• Proficiency in Fresa software for efficient logistics management.
• Advanced skills in Microsoft Excel for data analysis and reporting.
• Excellent attention to detail and accuracy in documentation.
• Strong communication and interpersonal skills.
• Ability to adapt to changing priorities and work under pressure.

HTrust Human Resources Consultancy