Administrative Assistant
- Dubai
- Permanent
- Full-time
- Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests…) maintaining expense sheets and tracking payment progress
- Process and monitor invoices, expenses, and other financial documentation
- Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc …)
- Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
- Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events…)
- Prepare correspondence, reports, and presentations as needed
- Assist in planning and organizing visits of visitors
- Liaise with HQ, partners and local agencies on various topics including Training arrangements
- Liaise with vendors, service providers, and clients as necessary for specific orders and services
- Provide ad-hoc projects support to the office team
- Perform general office and clerical duties to ensure the smooth operation of the office
- Bachelor’s degree in Business Administration or related field.
- Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
- Proven experience as an administrative assistant, office assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
- Effective communication and written skills
- Very organized, attention to details
- Ability to work independently and collaboratively in a team environment.
- Fluent in English (additional language skills such as Italian or Arabic are a plus)