HR/Office Manager
ELE Interior Design
- Dubai
- Permanent
- Full-time
The HR and Office Manager is responsible for strategically managing and streamlining Office, HR and administrative functions and managing the administration team. Ensuring smooth operations and a cohesive and positive working environmentRequirementsKey Responsibilities:Human Resources:1. Recruitment & Staffing:o Manage the entire recruitment process for mid- level staff by keeping a constant pipeline of talent, ensuring a thorough ZOHO Recruit database is maintained by the HR team, Using and optimising recruitment software, reducing time to hire, conducting preliminary interviews and sending offer letters.o Coordinate with visa process for all team members via online MORHRE system, using PRO to expedite if required.o Delivering inductions to junior/mid-level employees.o Ensure compliance with UAE labour law and up to date with new regulationso Ensure a structured off boarding and collection of company assets, work together with finance for final settlements.2. Employee Records Management:o Maintain up-to-date employee records, including personal data, employment history, benefits, grievances/ disciplinaries and performance evaluations.o Ensure compliance with legal requirements and company policies in managing sensitive employee data.o Maintain a detailed record of employee attendance, annual leaves and coordinate with finance team for payroll3. Compensation and Benefits:o Source health insurance policies each year ensuring the best value for money, fuel cards, expense claims, ILOEo Regularly benchmark and review total reward packages to ensure market competitiveness4. Employee Engagement and Events:o Develop a budget and calendar for Organization events and team building activities
o Be the point of contact for employee’s wellbeing and supportTeam & Performance Managemento Develop and mentor team setting KPIs and reviewing job descriptions regularlyo Ensure skills and knowledge are shared for succession planning, annual leave &sick leaveo Review and monitor team performance, identifying any gaps and training needsAdministration:1. Office & Facility Management:o Oversee daily office operations, delegating and managing the admin team to ensure a clean and efficient work environment that maintains the Studio to ELE standardso Manage and purchase of office supplies, equipment and consumables, ensuring cost effectivenesso Coordinate with maintenance teams and Landlord agents to ensure the office is well-maintained and operational.o Supervise the cleaning team and ensure there is cover during holidays/ sick leave2. Documentation & Filing:o Organize and maintain company records, files, and documentation, both physical and digital.o Ensure policies and procedures are regularly reviewed and updated and being followedo Maintain up to date records in ZOHOo Ensure that the ZOHO system is set up to provide the best possible data and workflows for accuracyo Keep a database of suppliers and coordinate with design/projects team to ensure libraries are up-to date1. Meeting Coordination:o Ensure meeting rooms for clients and ELE staff are tidy, scheduled and set up for meetings (e.g. Zoom), presentationso Meets, greets and seats clients, prepares refreshments and alerts team members that their guest has arrived when the admin executive is not available/busy.2. Sales and Executive Supporto Support the Sales and Management Teams when required preparing proposals and communication between client, projects team and financeo Perform ad hoc duties as requested by the senior leadership teamo Ensure proper processes are followed by all team members when booking travel, expenseso Book travel and accommodation when requiredo Manage enquiries from Info email and WhatsApp and input to CRM