Administrative Assistant

• Receives telephone calls and records and relays messages
• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc ...
• Coordinates/follows up with other departments for purposes of information gathering
• Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
• Prepares presentations to internal/external parties
• Prepares meeting agendas and takes the minutes of the meetings

• Schedules meetings and reminds manager/department staff of the same
• Coordinates conferences/events/activities
• Organizes and maintains departmental files
• Requests and receives office equipment/stationary
• Receives department visitors
• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
• Monitors staff attendance and informs the manager of late arrivals/early departures

• Handles necessary travel arrangement through coordination with government relations and travel agents

• Performs similar or related tasks as requested by the manager
• Records departmental budget expenditure

ENOC