Administrative Coordinator ( UAE National)
Ajman University
- Ajman
- Permanent
- Full-time
- To edit and draft international agreements in collaboration with the legal office and other offices.
- To support the Director of the OIAA in all dimensions of partnership activity, undertaking specific projects and pieces of work as delegated.
- To develop and maintain a network of contacts in partner universities worldwide and identify any opportunities and risks for the University in terms of international partnerships.
- To liaise with partner organizations in different countries and to identify and build opportunities for partnership activity.
- To organize high-profile incoming and outgoing visits linked to the development and maintenance of international partnerships.
- To monitor and review the performance and value of international partnerships.
- Benchmarking of potential international partners to produce and coordinate briefings for University senior management.
- Support in establishing and activating joint/dual program agreements.
- Coordinate international programs: faculty exchange programs, short-term faculty mobility programs and other international academic programs.
- Provide excellent customer service to all internal and external constituents.
- Support student mobility programs as needed: short-term programs, student exchange programs and other student programs. This might include:
- Handle inquiries and applications from students, visitors, faculty and parents from outside the UAE and abroad including visa procedures.
- Deal with inquiries from university staff regarding international students.
- Facilitate the arrival of international students and faculty, and provide support during their stay.
- Prepare presentations and brochures for activities and announcements.
- Assist in preparing documents, keeping financial records, logging Minutes of Meetings (MoMs), recording and archiving agreements, and making progress reports of all activities.
- Log Follow-up with different offices on requests like purchase, media, etc.
- Bachelor's degree in any related field.
- With a working experience of not less than 2 years; that is directly associated with the duties and responsibilities specified.
- Professional communication skills, both oral and written, combined with confident interpersonal skills & presence.
- Arabic and English language proficiency
- Superior ability to communicate effectively in English, both verbally and in writing.
- Excellent computer skills and MS office skills.
- Excellent presentation and public speaking skills.
- Highly developed interpersonal skills combined with an understanding of diversity, and cross-cultural communication, conflict management and mediation skills.
- Good organization, program research and design skills are needed to achieve program and strategic planning goals.
- Demonstrated commitment to a student-centered service model.
- Demonstrated ability to train, supervise and support staff.
- Effective creative problem-solving and analytical skills with proven ability to effectively manage crises.
- Ability to interpret and apply University, government, and departmental policies, procedures, and guidelines.
- Ability to use tact and discretion to deal with or settle complex requests or complaints.
- Ability to establish and maintain effective and harmonious relationships at all levels, both within and outside the organization including students, faculty, and administrators.
- Ability to exercise a high degree of confidentiality.
- Ability to communicate in another language is an advantage
- Reliability and willingness to work occasional evenings and weekends.
- Flexibility to work outside; strict working hours
- Work is normally performed in a typical interior/office work environment.
- Will be required to work some non-traditional hours, including evenings and weekends
- No or very limited physical effort is required.
- No or very limited exposure to physical risk.