Administrative Officer(Japanese)

• Handle correspondence, emails, and phone calls professionally.

• Coordinate travel arrangements, including flights, entry visas, hotels, and transportation, aligning to the travel schedules and preferences.

• Organize meetings, prepare agendas, and take minutes.

• Manage company vehicles (servicing schedules, registration renewals, driver coordination).

• Oversee office maintenance, supplier contracts, stationery, and pantry supplies.

• Handle company house correspondence, including lease agreements, maintenance etc.

• Maintain and organize office files and documents.

• Collaborate closely with colleagues handling corporate and business department duties.

• Support the HR and administration of MEA regional Offices.

• Ability to meet deadlines and manage multiple priorities

• Detail-oriented with a high level of integrity, confidentiality & compliance mind.

• Flexible, reliable, and proactive in learning and development.

• Ability to work independently and anticipate needs.

• Team-oriented with excellent interpersonal and communication skills

• Fluent in Japanese and English (both written and spoken).

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Genesis Executive Search