Executive Office Manager - Abu Dhabi Based
Sundus Recruitment Services View all jobs
- Abu Dhabi
- Permanent
- Full-time
Location: Abu Dhabi
Experience: 10 years
Language Proficiency: Multilingual
Qualification: Bachelors DegreeOrganize, actively contribute to the organization of meetings, conferences & business events in
coordination with various parties and manage the occupancy of meeting rooms and coordinate the
required arrangements for meetings/conferences.
➢ Carry out general administration/process administrative documents (e.g. checking timesheets,
coordinating leave plans for supported team, issuing requisitions, arrange flight/hotel reservation)
➢ Coordinating Management meetings and for the Board of Directors including preparation of power
point presentation report for Country Chair (if required)
➢ Build professional relationship with Senior Group Management, clients and the leaders in the field
of the Groups activity on behalf of Country Chair to ensure a smooth flow of communication and
understanding.
➢ Coordinated meetings, events, agenda, client calls, screening all related phone calls and emails.
➢ Perform secretarial and administrative support duties
➢ Carry out basic administration and paperwork process (photocopy/scan, dispatching and filing of
documentation
➢ Prepare, verify, issue and store internal and external paperwork and correspondence (letters, faxes,
memo, minutes, presentations etc.).
➢ Manage office premises, and coordinate between subsidiary numerous locations, including headquarters.
➢ Register record and dispatch incoming and outgoing mail/reports through appropriate channels and ensure
proper completeness such as proof-reading, monitoring of signatures, etc.
➢ Maintain appropriate filing system by organizing, archiving, controlling and retrieving produced/received
documents/reports (e.g. assigning codes etc.)
➢ Manage the occupancy of meeting rooms and coordinate the required arrangements for meetings,
➢ Act as Ambassador and role model representing the Group with professionalism at the highest level and
managing multiple tasks.