Administrative Coordinator - DP World - Dubai, UAE

• Provide full administrative and secretarial support to senior managers, including calendar management, meeting coordination, travel arrangements, and document preparation
• Prepare agendas, circulate meeting materials, record minutes, and track action items for departmental meetings and forums
• Screen, prioritize, and route emails, calls, and correspondence to ensure timely responses and follow-ups
• Assist in preparing departmental reports, KPI reviews, budget inputs, and performance summaries for management review
• Create, maintain, and update databases for internal and external stakeholders while ensuring accurate document archiving
• Review departmental documentation for accuracy, compliance with company standards, and adherence to procedures
• Act as a coordination point between internal teams, external partners, clients, and visitors
• Track departmental projects, update progress logs, and support timely completion of deliverables
• Support organization of special projects, events, and internal initiatives

• Bachelor's degree in business administration, management, commerce, or a related discipline
• Minimum three years of experience in administrative, secretarial, or coordination roles within a large organization
• Strong organizational, communication, and stakeholder coordination skills
• Ability to manage confidential information with accuracy and discretion
• Experience working in structured, policy-driven corporate environments

• Advanced MS Office skills including Word, Excel, PowerPoint, and Outlook
• Working knowledge of Oracle Fusion, MAXIMO, or similar enterprise systems
• Report preparation, data management, and documentation control
• Office administration and coordination
• Communication skills in English; Arabic language skills are an advantage

• Work with a global leader in logistics and supply chain operations
• Exposure to large-scale, complex business environments
• Opportunity to support strategic operations within an internationally recognized organization
• Inclusive, diverse, and professional workplace culture
• Long-term career growth within DP World's global network

• Provide full administrative and secretarial support to senior managers, including calendar management, meeting coordination, travel arrangements, and document preparation
• Prepare agendas, circulate meeting materials, record minutes, and track action items for departmental meetings and forums
• Screen, prioritize, and route emails, calls, and correspondence to ensure timely responses and follow-ups
• Assist in preparing departmental reports, KPI reviews, budget inputs, and performance summaries for management review
• Create, maintain, and update databases for internal and external stakeholders while ensuring accurate document archiving
• Review departmental documentation for accuracy, compliance with company standards, and adherence to procedures
• Act as a coordination point between internal teams, external partners, clients, and visitors
• Track departmental projects, update progress logs, and support timely completion of deliverables
• Support organization of special projects, events, and internal initiatives

• Bachelor's degree in business administration, management, commerce, or a related discipline
• Minimum three years of experience in administrative, secretarial, or coordination roles within a large organization
• Strong organizational, communication, and stakeholder coordination skills
• Ability to manage confidential information with accuracy and discretion
• Experience working in structured, policy-driven corporate environments

• Advanced MS Office skills including Word, Excel, PowerPoint, and Outlook
• Working knowledge of Oracle Fusion, MAXIMO, or similar enterprise systems
• Report preparation, data management, and documentation control
• Office administration and coordination
• Communication skills in English; Arabic language skills are an advantage

• Work with a global leader in logistics and supply chain operations
• Exposure to large-scale, complex business environments
• Opportunity to support strategic operations within an internationally recognized organization
• Inclusive, diverse, and professional workplace culture
• Long-term career growth within DP World's global network

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