Administration Assistant ( UAE National )

• Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility
• Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner
• Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite
• Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation
• Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency
• Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels
• Assist in planning, organizing, and executing company events, meetings, and special initiatives
• Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs
• Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values
• Perform general office maintenance tasks and troubleshoot basic office equipment issues
• Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork

• Must be a UAE National (mandatory requirement)
• 1-3 years of proven experience in an administrative or office support role
• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy
• Excellent verbal and written communication skills in both English and Arabic
• Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment
• Basic accounting and bookkeeping knowledge with familiarity with financial documentation
• Proficiency in office equipment operation and maintenance
• Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams
• Problem-solving abilities and a proactive approach to identifying solutions
• Professional demeanor, reliability, and punctuality
• Knowledge of UAE business practices, culture, and professional etiquette
• Bachelor's degree in Business Administration, Office Management, or a related field (preferred)
• Familiarity with office management software and digital communication tools (preferred)
• Ability to maintain confidentiality and handle sensitive information with discretion

Egis