Document Controller - AECOM Middle East - Dubai, UAE

• Establish and maintain a structured library of project and reference documents in line with company quality standards
• Manage document control processes, record keeping, and reporting procedures across assigned projects
• Correlate and organize project and proposal records for easy retrieval and audit readiness
• Type, copy, distribute, and file project correspondence and meeting minutes
• Assist in preparing and issuing minutes of meetings with project managers and directors
• Support preparation of operations manuals and project data books, including indexing, assembly, and reproduction
• Arrange document cataloguing, packing, long-term storage, or disposal at project close-out
• Prepare and issue transmittals for engineering documents and requisitions
• Maintain electronic and hardcopy filing systems and generate reports as required
• Manage document distribution schedules in line with client, project, and supplier requirements
• Support office administration tasks, including furniture, equipment tracking, maintenance requests, and material orders
• Coordinate closely with office secretaries, project administrators, and managers to ensure smooth departmental operations
• Assist in organizing departmental activities and events when requested

• UAE National holding a valid family book
• 2 to 5 years of experience as a Document Controller, preferably on engineering or construction projects
• Strong experience with document management systems such as Aconex and SharePoint
• Advanced proficiency in MS Office including Excel, Word, and Outlook
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple priorities in a structured and professional manner
• Strong communication and coordination skills

• Document control and records management
• Electronic document management systems
• Project administration support
• Data organization and reporting
• Office administration and coordination
• Quality and compliance awareness

• Be part of AECOM's Fursa Program supporting Emiratisation initiatives
• Work within a global engineering and infrastructure consultancy in Dubai
• Gain exposure to multidisciplinary projects within Buildings and Places
• Access structured training, career development, and professional growth opportunities
• Supportive and collaborative work environment

• Establish and maintain a structured library of project and reference documents in line with company quality standards
• Manage document control processes, record keeping, and reporting procedures across assigned projects
• Correlate and organize project and proposal records for easy retrieval and audit readiness
• Type, copy, distribute, and file project correspondence and meeting minutes
• Assist in preparing and issuing minutes of meetings with project managers and directors
• Support preparation of operations manuals and project data books, including indexing, assembly, and reproduction
• Arrange document cataloguing, packing, long-term storage, or disposal at project close-out
• Prepare and issue transmittals for engineering documents and requisitions
• Maintain electronic and hardcopy filing systems and generate reports as required
• Manage document distribution schedules in line with client, project, and supplier requirements
• Support office administration tasks, including furniture, equipment tracking, maintenance requests, and material orders
• Coordinate closely with office secretaries, project administrators, and managers to ensure smooth departmental operations
• Assist in organizing departmental activities and events when requested

• UAE National holding a valid family book
• 2 to 5 years of experience as a Document Controller, preferably on engineering or construction projects
• Strong experience with document management systems such as Aconex and SharePoint
• Advanced proficiency in MS Office including Excel, Word, and Outlook
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple priorities in a structured and professional manner
• Strong communication and coordination skills

• Document control and records management
• Electronic document management systems
• Project administration support
• Data organization and reporting
• Office administration and coordination
• Quality and compliance awareness

• Be part of AECOM's Fursa Program supporting Emiratisation initiatives
• Work within a global engineering and infrastructure consultancy in Dubai
• Gain exposure to multidisciplinary projects within Buildings and Places
• Access structured training, career development, and professional growth opportunities
• Supportive and collaborative work environment

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