Operations Coordination Secretary

• Coordinate daily operations and act as a liaison between clients and our approved overseas recruitment agents.
• Monitor and organize interview schedules with clients.
• Travel abroad when required to assist in conducting interviews, support clients, and represent the company professionally.
• Handle and follow up on all administrative and office-related tasks efficiently.
• Track and monitor recruitment orders after interviews until workers arrive in the country.
• Coordinate with all concerned parties (clients, agents, government entities, internal departments) to ensure smooth processing and timely completion of recruitment procedures.
• Respond to emails promptly and maintain accurate documentation and records.
• Ensure strict confidentiality of company and client information.
• Prepare reports, status updates, and operational summaries for management.
• Maintain organized filing systems (physical and digital).
• Support the Operations Manager in improving workflow and operational efficiency.

• Previous experience in recruitment, manpower supply, or operations coordination is preferred.
• Strong communication skills in English (Arabic is an advantage).
• Excellent organizational and multitasking abilities.
• Ability to travel when required.
• High level of professionalism, responsibility, and attention to detail.
• Strong knowledge of Microsoft Office applications.

BuildWell HR Solutions