Document Controller - Design Office

Dubai
Permanent
Full-time

9 days ago
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Company DescriptionEgis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.Job DescriptionWe are seeking a highly organized and efficient Document Controller to join our team in Dubai, United Arab Emirates. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.

Establish and maintain a comprehensive document control system for all project-related documents
Receive, log, and distribute incoming and outgoing documents in a timely manner
Ensure all documents are properly filed, stored, and easily retrievable
Maintain and update document registers, databases, and archives
Implement and monitor document control procedures and workflows
Assist in the preparation and distribution of reports, presentations, and other project-related materials
Collaborate with project teams to ensure proper document version control and revision management
Conduct regular audits to ensure compliance with document control procedures
Train and support team members on document control processes and systems
Assist in the implementation and maintenance of electronic document management systems

Qualifications

Bachelor's Degree in Business Administration, Information Management, or related field
10 years of experience in document control or similar role, preferably in construction, engineering, or related industries
Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
Strong knowledge of document control processes, best practices, and industry standards
Excellent organizational and time management skills with a keen attention to detail
Ability to work efficiently in a fast-paced environment and manage multiple priorities
Strong communication and interpersonal skills
Experience with database management and data entry
Familiarity with filing and archiving systems
Knowledge of relevant industry regulations and standards
Ability to work independently and as part of a team
Fluency in English; knowledge of Arabic is a plus

Egis